On World Password Day 2025, observed on May 1st, let’s reflect on one of our most basic yet crucial lines of defence…..the password protection. And let’s be honest, we’ve all been there… “Password123”, “pet’s name” or even default credentials such as “admin.” These practices significantly weaken your security posture and expose your organisation’s sensitive systems to data breaches and regulatory risks.
This article explores how passwords are commonly compromised, outlines essential tips for strengthening password security, and explains why these practices are not just good IT hygiene—but a legal requirement.
Common Ways Passwords Are Compromised
Understanding how passwords are exposed is key to building better security habits:
Phishing Attacks: Cybercriminals impersonate legitimate organisations to trick users into disclosing their login credentials.
Credential Stuffing: Attackers use previously stolen username/password combinations from data breaches to access other accounts, taking advantage of reused credentials.
Data Breaches: When organisations suffer breaches, vast amounts of user data—including passwords—can be leaked or sold on the dark web.
5 Tips to Strengthen Password Protection
Enhancing password security doesn’t have to be complicated. Follow these best practices:
1. Go Long and Strong: Use at least 12 characters, including a mix of uppercase, lowercase, numbers, and special characters.
2. Enable Multi-Factor Authentication (MFA): MFA adds a second verification step, significantly reducing the risk of unauthorised access.
3. Use Unique Passwords: Each account should have its own distinct password. Avoid reusing passwords across services.
4. Change Passwords Regularly: Set reminders to update critical account passwords to minimise the risk of long-term exposure.
5. Use a Password Manager: These tools securely store and generate complex passwords, reducing the temptation to reuse simple ones.
The Risks of Neglecting Password Security
Using a weak password can be the equivalent of leaving your front door wide open with a sign saying, “Come on in, take what you want!” Data protection regulations such as GDPR require businesses to implement robust security measures to protect personal data, and passwords are one of the simplest ways to prevent unwanted guests from getting in.
Weak password practices can have severe consequences for organisations:
a) Data Breaches: Inadequate password protection can result in unauthorised access and the exposure of personal or corporate data.
b) Regulatory Penalties: Under laws such as the UK GDPR and UAE PDPL, organisations must implement “appropriate technical and organisational measures” to safeguard data. Failing to do so can lead ICO to fine of up to €20 million or 4% of annual global turnover.
c) Reputational Damage: Once trust is broken due to a data incident, it can be difficult—and costly—to rebuild.
TenIntelligence Thoughts
This World Password Day, let’s stop making our data an easy target for cybercriminals. Secure your passwords, enable MFA, review password policies, and most importantly, train your team to strengthen your organisation’s data protection.
Written by
Lynsey Hanson | Global Data Protection Officer