Why is Data Protection in Finance non-negotiable?
The recent £200,000 fine imposed by the ICO on ESL Consultancy Services Ltd for sending unlawful loan promotion texts is a wake-up call, highlighting the urgent attention for data protection in the finance industry. Nearly 38,000 complaints flooded in—proof that cutting corners on data protection isn’t just risky, it is costly. So, the big question is: Is your organisation’s data protected?
In banking and lending, investments & wealth management, insurance and fintech companies- data is everything. The industry operates under intense scrutiny, with overlapping regulations such as UK GDPR, FCA rules, Anti-Money Laundering (AML) requirements, and Lending Standards Board (LSB) guidelines. Ensuring financial data security isn’t just about legal compliance or necessity—it is a critical trust factor for customers and stakeholders alike.
How can Financial organisations protect data?
Companies in the financial industry handle vast amounts of sensitive personal and financial data every day. Ensuring compliance with financial data protection regulations isn’t optional—it’s essential to avoid enforcement action, reputational damage, and potential financial losses.
Key areas to focus on:
- Lawful Processing: Are you collecting and using personal data lawfully? Marketing activities must comply with the Privacy and Electronic Communications Regulations (PECR) and UK GDPR. Consent must be clear, specific, and recorded.
- Transparency and Accountability: Are you upfront with customers about how their data is used? Privacy notices should be clear, and records of processing activities (RoPA) must be maintained to demonstrate compliance.
- Third-Party Due Diligence: Do you truly know your affiliates and partners? As seen in the ESL case, lead generators and affiliate marketers must be closely monitored to ensure they comply with data protection laws.
- Security Measures: Are your systems robust enough to prevent breaches? Implement strong security controls to protect against unauthorised access and data loss.
- Individual Rights: Are you prepared to handle data subject requests efficiently? Individuals have rights to access, erase, and object to their data usage, and these must be respected without delay.
The DPO’s Role in the Finance Industry
A Data Protection Officer (DPO) plays a crucial role in organisations dealing in the financial sector. They are the bridge between compliance and operational efficiency, ensuring that the business meets regulatory demands without disrupting customer service.
Key responsibilities of a DPO in finance:
- Aligning data protection efforts with UK GDPR, FCA, AML, and LSB requirements.
- Educating staff to embed data protection into everyday practices.
- Conducting Data Protection Impact Assessments (DPIAs) for new products and services.
- Overseeing data breach management and reporting to the ICO and FCA when necessary.
- Ensuring vendor compliance through rigorous assessments and contractual safeguards.
Organisations in finance industries can no longer afford to see data protection as a secondary concern. The consequences of failing to prioritise compliance extend beyond fines to loss of customer trust and regulatory scrutiny.
Compliance: What You Must Get Right
Compliance is more than ticking boxes; it’s about embedding a culture of responsibility and vigilance. Financial organisations must align their data protection efforts with the following key frameworks:
- UK GDPR:
- Ensure lawful, fair, and transparent processing of customer data.
- Obtain clear, valid consent for marketing and data sharing.
- Keep detailed records of processing activities.
- Financial Conduct Authority (FCA):
- Treat customers fairly by ensuring transparency in data use.
- Monitor and mitigate financial crime risks linked to personal data.
- Maintain a customer-first approach when handling data.
- Anti-Money Laundering (AML):
- Conduct thorough customer due diligence (CDD).
- Store financial data securely to support fraud detection.
- Report suspicious activity without breaching data protection rights.
- Lending Standards Board (LSB):
- Ensure fair treatment of customers in all lending practices.
- Be transparent about how personal data is used to assess affordability.
- Handle data responsibly, particularly for vulnerable customers.
How to Stay Compliant: A Practical Approach
- Audit Your Data: Know what data you hold, where it’s stored, and how it’s used.
- Review Consent Mechanisms: Ensure customers have genuinely opted in to receive marketing.
- Implement Strong Policies: Data retention, processing, and security policies should be clear and enforced.
- Train Your Teams: Make data protection a part of daily operations.
- Regularly Assess Risks: Conduct internal audits to spot compliance gaps before regulators do.
TenIntelligence Thoughts
The ESL case serves as a stark reminder: failing to prioritise data protection in finance can have serious consequences. For banks, lenders, and financial organisations, the stakes are even higher. Now is the time to assess your compliance, tighten controls, and seek guidance from a DPO.
Data protection is no longer just a regulatory burden; it’s a competitive advantage. What are your next steps to get it right?
Written by
Lynsey Hanson | Global Data Protection Officer
